By-Laws – Revised/Approved January 2018
Article VII
Committees
Club committees are charged with carrying out the annual and long-range goals of the Club. The President, President-Elect, President-Designate (VP) and the Immediate Past President should work together to ensure continuity of leadership and succession planning. When feasible, committee members should be appointed to the same committee for three years to ensure consistency. The President-Elect is responsible for appointing Committee Chairs and ensuring that said committees are staffed, and conducting planning meetings prior to the start of the year in office. It is recommended that the Committee Chairs have previous experience as a member of the committee. The Club President has the option of changing the committee array each year. Standing committees are permanent elements of the Club structure and should be appointed as follows:
Membership
This committee should develop and implement a comprehensive plan for the recruitment and retention of members and is chaired by the Membership Director.
Club Public Relations
This committee should develop and implement plans to provide the public with information about Rotary and to promote the club’s service projects and activities, and is chaired by the Public Relations Director.
Club Administration
This committee should conduct activities associated with the effective operation of the Club and is chaired by the Club Administration Director, who is also the Club President-Elect. The Club Administration Director shall appoint a Sgt.-at-Arms, to function as follows:
- Sergeant-at-Arms The duties of the Sergeant-at-Arms shall be such as are usually prescribed for this office and such other duties as may be prescribed by the President of the Board, including maintenance of the Club’s inventory of property, ensuring that meeting venues are properly equipped and prepared (flags, podium, bell & gavel, etc.), ensuring that cans are passed for collection of donations and fines, etc.
Service Projects
This committee should develop and implement educational, humanitarian and vocational projects that address the needs of its community and communities in other countries, and is chaired by the Service Projects Director.
The Rotary Foundation
This committee should develop and implement plans to support The Rotary Foundation through fund development and program participation and is chaired by the Foundation Director.
New Generations
This committee oversees activities pertaining to Rotary Youth Leadership Awards (RYLA), Rotaract, Interact and Youth Exchange.
a) One member will act as the advisor to the Interact Club of Tucson.
b) One member will act as advisor to The Rotaract Club of Tucson.
c) One member will coordinate application & selection process to RYLA.
d) This committee will coordinate with the District 5500 Youth Exchange Committee, as appropriate.
Additional ad hoc committees may be appointed as needed.
The President shall be an ex officio member of all committees and, as such, shall have all of the privileges of membership thereon.
Each committee shall transact its business as is delegated to it in these bylaws and such additional business as may be referred to it by the President or the Board. Except where special authority is given by the Board, such committees shall not take action until a report has been made and approved by the Board.
Each Chair shall be responsible for regular meetings and activities of the committee shall supervise and coordinate the work of the committee and shall report to the Board on all committee activities.