III – Duties of Officers

III – Duties of Officers2018-04-26T10:36:26+00:00

By-Laws – Revised/Approved January 2018

Article III

Duties of Officers

Section 1 – President

It shall be the duty of the President to preside at meetings of the Club and Board and to perform such other duties as ordinarily pertains to this office.

Section 2 – President-Elect

It shall be the duty of the President-Elect of the Club to preside at meetings of the Club and Board in the absence of the President and shall serve as the Club Administration Director. Additionally, the President-Elect shall perform such other duties as ordinarily pertain to this office.

Section 3 – Vice-President

It shall be the duty of the Vice-President to preside at meetings of the Club and Board in the absence of the President and PresidentElect and to perform such other duties as ordinarily pertain to this office.

Section 4 – Secretary

It shall be the duty of the Secretary to:

a) keep the records of membership,

b) record the attendance at meetings,

c) send out notices of meetings of the Club, Board and committees,

d) record and preserve the minutes of such meetings and make them available to members within 60 days.

The Secretary shall also make the required reports to Rotary International, including:

e) semiannual reports of membership, which should be made to the General Secretary of Rotary International on January lst and July lst of each year,

f) prorated reports to the general secretary on October lst and April lst of each active member who has been elected to membership in the Club since the start of the July or January semiannual reporting period, g) the report of changes in membership, which shall be made to the General Secretary of RI.

h) subscriptions to The Rotarian Magazine.

The Secretary shall also submit the monthly attendance of Club meetings which shall be made to the District Governor within 15 days of the last meeting of the month, and perform such other duties as usually pertain to this office.

It shall be the duty of the Secretary to keep safe an editable version of current Club Bylaws (See: ARTICLE XVI).

Section 5 – Treasurer

It shall be the duty of the Treasurer to have custody of all funds, accounting for same to the Board of Directors monthly and at any other time upon demand by the board and to perform such other Club duties as pertains to this office. The Treasurer may opt to select an Assistant Treasurer in consultation with the sitting President. Upon retirement from office, the Treasurer shall turn over to the successor or to the President all funds, books of accounts or any other Club property.