Duties of Officers
Section 1 – President
It shall be the duty of the President to preside at meetings of the Club and Board and to perform such other duties as ordinarily pertains to this office.
Section 2 – President-Elect
It shall be the duty of the President-Elect of the Club to preside at meetings of the Club and Board in the absence of the President and shall serve as the Club Administration Director. Additionally, the President-Elect shall perform such other duties as ordinarily pertain to this office.
Section 3 – Vice-President
It shall be the duty of the Vice-President to preside at meetings of the Club and Board in the absence of the President and President-Elect and to perform such other duties as ordinarily pertain to this office.
Section 4 – Secretary
It shall be the duty of the Secretary to keep the records of membership, record the attendance at meetings, send out notices of meetings of the Club, Board and committees, record and preserve the minutes of such meetings, make the required reports to Rotary International, including the semiannual reports of membership, which should be made to the General Secretary of Rotary International on January lst and July lst of each year, and including prorated reports to the general secretary on October lst and April lst of each active member who has been elected to membership in the Club since the start of the July or January semiannual reporting period, the report of changes in membership, which shall be made to the General Secretary of RI, the monthly attendance at the Club meetings which shall be made to the District Governor within 15 days of the last meeting of the month, collect and remit to RI subscriptions to The Rotarian Magazine and perform such other duties as usually pertain to this office.
Section 5 – Treasurer
It shall be the duty of the Treasurer to have custody of all funds, accounting for same to the Board of Directors monthly and at any other time upon demand by the board and to perform such other Club duties as pertains to this office. Upon retirement from office the Treasurer shall turn over to the successor or to the President all funds, books of accounts or any other Club property.
Section 6 – Sergeant-at-Arms
The duties of the Sergeant-at-Arms shall be such as are usually prescribed for this office and such other duties as may be prescribed by the President of the Board. This includes maintaining the Club’s inventory of property, ensuring that meeting venues are properly equipped and prepared (flags, podium, bell & gavel, etc.); ensuring that cans are passed for collection of donations and fines, etc.